This code of Practice for Research is provided in order to safeguard the interests of both HRFHS researchers and its client users.


All HRFHS services are provided by HRFHS members who may well be experienced family historians but who are not professionals. Their services are given freely out of a desire to assist fellow family historians.


Requests for help or enquiry submitted by email will generate a reply to that address at the earliest opportunity … at least by way of an acknowledgement in the first instance. Requests via the postal service must include a stamped addressed envelope for the reply.


The HRFHS will keep records of requests for help and may well archive the results of the research undertaken. HRFHS researchers are mindful of the need for privacy and confidentiality especially when researching individuals who may still be living. No records of living persons should be published without the subject’s express knowledge and agreement.


Whilst every effort is made to ensure the quality of research findings by cross-checking known factors, there can be no guarantee of absolute accuracy. If there is a degree of doubt, this should be made clear. No attempt should be made to use the findings of HRFHS research as proof of ancestry.

Data Protection Act

Please note that the Society uses computer systems to record requests for help and the results of that research. Under the Data Protection Act of 1984, it is necessary for you to be informed of this. The information you give on your request for help will only be used by the officials and taskholders of the Society for essential Society reference and retrieval and will not be supplied to anyone else in any form without your express permission. If you have any questions or concern over the data held, please contact the Secretary.



The copyright of any work belongs to the author or researcher and this extends to any information obtained by a HRFHS volunteer researching on behalf of a client user. HRFHS will give permission for any material researched to be used by the receiving client user for their own private use without restriction as long as the following points are observed:

  • The material may not be published in any form without the permission of the HRFHS researcher;
  • As required within Copyright legislation, acknowledgement of the HRFHS researcher must be provided in any records using that material.

Client users are also urged to consider these rules when using material directly from published works.