This Privacy Policy sets out how Hastings and Rother Family History Society (HRFHS) uses and protects any information that you give HRFHS when you use this website or with any other dealings with the Society.


HRFHS is committed to ensuring that your privacy is protected. Should we ask you to provide certain information by which you can be identified when using this website, or with any other communication, then you can be assured that it will only be used in accordance with this Privacy Statement.


HRFHS may change this policy from time to time by updating this page. You should check this page from time to time to ensure that you are happy with any changes. This Policy is effective from 24.02.2016


What we collect

We may collect the following information:

  • Name and contact, including address, email address, telephone number;
  • Research interests, e.g. families, areas, dates;
  • Requests for help and advice with outcomes;
  • Results of your research if you volunteer it.


What we do with the information obtained

We require this information to understand your needs and to provide you with a better service and, in particular, for the following reasons:

  • Internal record-keeping;
  • Improvements in our services;
  • To contact you about HRFHS events and developments;
  • To supply copies of the HRFHS journals;


Security of the collected data

We are committed to ensuring that your private information is secure. In order to prevent unauthorised access or disclosure, we have put in place suitable physical, electronic and managerial procedures to safeguard and secure the information we collect online and/or by other means.


You may request details of the personal information we hold about you under the Data Protection Act 1998 by writing to or emailing us. If you believe that any of the personal information we hold about you is incorrect or incomplete please write to or email us and it will be rectified as soon as possible.


How we use cookies

You can choose to accept or decline cookies. Most web browsers automatically accept cookies but you can usually modify your browser settings to decline cookies if you prefer. This may, however, prevent you from taking full advantage of the website.


Links to other websites

Our website contains links to other websites which may be of interest to you. If you use these links to leave our site, you should note that we do not have any control over that other website. Therefore, we cannot be responsible for the protection and privacy of any information which you provide whilst visiting such sites and such sites are not governed by this privacy statement. You are advised to exercise caution and look at the privacy statement applicable to the website in question.


Third parties

We will not sell or distribute your personal information to third parties unless we have your permission or are required by law to do so.